How Does HPFT Staff? (and how do I join?)
Every month, the HPFT admins post an application for all site staff/prefect positions on google forms. Once a member puts in an application, we keep it on hand for three months - so, for example, an application from March might be used to fill a staff position in May.
All full staff members are involved in the decision-making process. Outside of existing staff making lateral moves (e.g., Muggle Liaison to Professor), we don't make any bumps without someone putting in a formal application, and those apps play a central role in our decision-making process on who to bump. We really do carefully read over each answer for insight on the applicant's approach to the positions, history with the community, experiences, etc. (That doesn't mean you need to write an essay - we've bumped plenty of people who were pretty succinct.) To reduce unintentional bias, most staff members mark applications before seeing the applicant's name; we then make our final decisions based on a wide variety of factors, including (but not limited to) application score, position availability, recent activity levels, and prior disciplinary issues (which does not include being contacted about and/or removed from a role for inactivity in the past). Not being bumped the first month you apply doesn't mean that you won't be bumped in the future or that your application wasn't good; it's a competitive process, and we've had plenty of situations where we didn't bump a good application because we didn't have the position(s) available or someone else just put in a stronger one.
Members are encouraged to apply to as many roles as they'd like - it's all on one application, and we don't have any restrictions on post count or time spent as a member. Previous experience might be helpful and you're welcome to reference it in your application, but there's also a lot of guidance available, so don't hesitate to apply just because you don't have any experience.
Auror (staff): Expected to participate in archive projects and maintenance (which must include at least ten validations a month and may also include evaluating members for CA), grade staff applications; and participate in choosing head students every month. May also pitch in on sitewide activities. (Minimum age: 18.)
Gamekeeper (staff): Expected to participate in brainstorming and coordinating forum activities/events, including keeping tabs of prefect/staff activity discussions to make sure they don't conflict and get done in a timely manner; grade staff applications; and participate in choosing head students every month. Please note that while Gamekeepers are not expected to personally run all or even most site activities, they should be at least tangentially aware of most activities happening on the site and take a leadership role in activities more often than other staff members. (Minimum age: 16.)
Muggle Liaison (staff): Expected to make regular posts on the site's social media (including both reblogging and creating original content); assist in outreach to other sites where applicable and/or brainstorm new ways to improve our social media presence; grade staff applications; and participate in choosing head students every month. May also pitch in on sitewide activities and run house social media accounts. (Minimum: 16.)
Newsletter Editor: Expected to contribute to their house's newsletter and any activities run by the newsletter team. This varies from house to house; for more information, you're very welcome to contact a staff member, prefect, or newsletter editor from your house. (No minimum age.)
Prefect: Expected to contribute to prefect-run site activities (i.e., the Order or Merlin, the site story of the month, and seasonal writing competitions) and common room activities. The specifics may differ depending on your house, but could include posting monthly/annual competitions and contributing to the house newsletter. (Minimum age: 13.)
- Professor (staff): Expected to moderate the forums 2-3 times a week (including approving new members, checking posts on the forums to ensure they follow the rules, making sure that master lists and links remain up-to-date, and contacting members where necessary); grade staff applications; and participate in choosing head students every month. May also pitch in on sitewide activities. (Minimum age: 16.)
Staff members and prefects are also required to fill out a short checklist documenting a basic level of activity every month--10 posts a month just about anywhere on the forums/archives about just about anything (including-but-not-limited-to posts, status updates/replies, reviews, new chapters, and nominations). Everyone is allowed an occasional no-questions-asked skip for the month, but it should be infrequent. As a rule, full staff positions probably require 3-5 hours a week on the site, and prefect positions probably require 1-2 hours a week on the site. That's not a hard and fast rule, though - as long as you're checking the site regularly, completing your ten posts, and fulfilling whatever other duties you have, we'll be happy.
If you have any additional questions, please feel free to reach out to any member of the staff privately or ask in a reply here!
last edited November 4, 2019