We've been copy-pasting a lot of the information regarding staff apps into the application announcements every three months. Instead of continuing to do that, we wanted to streamline the process a little by making the information more accessible - and the bulletin less lengthy!
How Does HPFT Staff? (and how do I join?)
Every month, the HPFT admins post an application for all site staff/prefect positions on google forms. Once a member puts in an application, we keep it on hand for three months - so, for example, an application from March might be used to fill a staff position in May.
All full staff members are involved in the decision-making process. Outside of existing staff moving from one role to another, we don't make any bumps without someone putting in a formal application, and we really do rely on those apps to help us with our decisions. Most staff members don't have access to the applicant's username until they've finished initially marking the application, because it's important to us to reduce unintentional bias and even the appearance of favoritism as much as possible. That doesn't mean other staff members can't voice concerns once the admins say which member the application came from, but the process does help us seriously consider whether our concerns are fair.
Members are encouraged to apply to as many roles as they'd like - it's all on one application, and we don't have any restrictions on post count or time spent as a member. Previous experience might be helpful and you're welcome to reference it in your application, but there's also a lot of guidance available, so don't hesitate to apply just because you don't have any experience.
Auror: Expected to validate 7-10 chapters a week, participate in semi-annual CA reviews/discussions about potential archive changes, pitch in on sitewide activities, and grade applications every three months. (Minimum age: 18.)
Gamekeeper: Expected to participate in brainstorming and coordinating forum activities/events, including keeping tabs of prefect/staff activity discussions to make sure they don't conflict and get done in a timely manner, as well as grade applications every three months. While Gamekeepers are not expected to run all or even most site activities, they should be at least tangentially aware of most activities happening on the site and take a leadership role in activities more often than other staff members. (Minimum age: 16. Must have been a staff member or prefect for at least 3 of the past 12 months.)
Muggle Liaison: Expected to make regular posts on the site's social media (including both reblogging and creating original content), assist in outreach to other sites where applicable, brainstorm new ways to improve our social media presence, pitch in on sitewide activities, and grade applications every three months. If time permits, they may also help with individual houses' social media accounts as needed, especially tumblr. (Minimum: 16.)
Prefect: Expected to contribute to certain site activities (i.e., the Order or Merlin, the site story of the month, and seasonal writing competitions) and common room activities. The specifics may differ depending on the culture of your specific common room, but could include posting monthly/annual competitions and contributing to the house newsletter. (Minimum age: 13.)
- Professor: Expected to moderate the forums 2-3 times a week (including approving new members, checking posts on the forums to ensure they follow the rules, making sure that master lists and links remain up-to-date, and contacting members where necessary), pitch in on sitewide activities, and grade applications every three months. (Minimum age: 16.)
In conjunction with that, staff members/prefects are required to fill out a short checklist documenting a basic level of activity every month--10 posts a month just about anywhere on the forums/archives about just about anything (including-but-not-limited-to posts, status updates/replies, reviews, new chapters, and nominations). Everyone is allowed an occasional no-questions-asked skip for the month, but it should be infrequent. As a rule, full staff positions probably require 3-5 hours a week on the site, and prefect positions probably require 1-2 hours a week on the site. That's not a hard and fast rule, though - as long as you're checking the site regularly, completing your ten posts, and fulfilling whatever other duties you have, we'll be happy.
If you have any additional questions, please feel free to reach out to any member of the staff privately or ask in a reply here!
last edited June 11, 2018